Privacy Policy

Effective Date: January 1, 2022
Last Reviewed: Feb 14, 2025

This Privacy Policy describes how Reg-X Innovations Limited (“Reg-X,” “we,” “us,” or “our”) collects, uses, shares, and protects personal data through your interaction with our services, including:

• Visiting our website: www.reg-x.co.uk
• We tailor solutions to different client needs to establish to a valuable partnership with our clients for better compliance.
• Engaging with us via sales, support, marketing, events, or other channels linked to this Privacy Policy

If you have questions or concerns, please contact us at [email protected].

SUMMARY OF KEY POINTS

• What information do we process? We collect personal information such as names, email addresses, job titles, and phone numbers. We do not process sensitive personal data.
• Third-party data? We do not collect data from third parties.
• Why do we process your data? To deliver services, maintain communication, prevent fraud, comply with legal obligations, and improve our offerings.
• Data sharing? We only share personal data in select business-related circumstances, such as M&A activity.
• Data security? We implement strong technical and organizational measures, but no method is 100% secure.
• Your rights? Under GDPR and UK law, you may access, correct, or delete your data and manage how we use it.

TABLE OF CONTENTS

1. Information We Collect
2. How We Use Your Information
3. Legal Bases for Processing
4. Sharing Your Data
5. Retention Periods
6. Data Security
7. Data from Minors
8. Your Rights
9. Do-Not-Track Signals
10. Policy Updates
11. Contacting Us
12. Managing Your Data

1. INFORMATION WE COLLECT

We collect personal data you voluntarily submit, such as:

• Full name
• Email address
• Phone number
• Job title

You are responsible for ensuring that the personal data provided is accurate and current.
We do not collect or process sensitive personal data (e.g., health or financial information).

2. HOW WE USE YOUR INFORMATION

We process personal data to:

• Create and manage user accounts
• Deliver services or respond to inquiries
• Communicate product updates or administrative changes
• Meet legal and contractual obligations
• Prevent fraud or ensure data security

3. LEGAL BASES FOR PROCESSING

We rely on the following legal bases under the UK GDPR:

• Consent (when explicitly given)
• Contractual necessity (to deliver services)
• Legal obligation (e.g., HMRC or FCA compliance)
• Legitimate interests (e.g., business growth, user support)
• Vital interests (to protect users or prevent harm)

4. SHARING YOUR DATA

We only share data in the following contexts:

• Business transfers: As part of a merger, acquisition, or asset sale
• Legal requests: If required by law enforcement or regulators
• We do not sell or rent personal data to third parties.

5. RETENTION PERIODS

We retain personal data only as long as necessary to fulfil the purpose for which it was collected, or to comply with legal and contractual obligations.

• When retention is no longer necessary, we securely delete or anonymise your data.

6. DATA SECURITY

We implement appropriate organisational and technical safeguards, including:

• Data encryption (in transit and at rest)
• Access controls
• Monitoring and audits
• However, no system is completely secure. You use our services at your own risk.

7. DATA FROM MINORS

Our services are not directed at individuals under the age of 18. If we become aware of collecting personal data from a minor, we will delete it immediately.

8. YOUR RIGHTS

Under applicable data protection laws (UK, EEA, Switzerland), you have the right to:

• Access and obtain a copy of your data
• Correct inaccurate or outdated information
• Request deletion or restriction of processing
• Withdraw consent at any time
• Object to direct marketing or profiling
• File a complaint with a data protection authority
• Contact us at [email protected] to exercise these rights.

9. DO-NOT-TRACK FEATURES

We currently do not respond to browser-based “Do-Not-Track” signals due to a lack of standardization.

10. POLICY UPDATES

We may update this Privacy Policy to remain compliant with changing laws or business practices. Changes will be effective immediately upon posting, with the updated “Last Reviewed” date.

11. CONTACTING US

Data Protection Officer: Swadhin Kumar
Email: [email protected]
Phone: +44 7950 232430
Address:
Reg-X Innovations Ltd
63/66 Hatton Garden, Fifth Floor, Suite 23
London EC1N 8LE
United Kingdom

12. MANAGING YOUR DATA

To view, update, or delete your personal information, email [email protected] with your request. We will respond in accordance with applicable law.

Reg-X Innovations Ltd is committed to protecting your privacy and handling your personal data with transparency and accountability.